In many organizations, Concur plays a critical role in managing expense reporting, travel, and other financial processes. However, when it comes to data retention and backup, assumptions can lead to vulnerabilities. Here's a scenario where you might realize the importance of backing up your Concur data.
You may have believed that Concur retains all of your data indefinitely. It’s easy to assume that your company’s expense reports, invoices, and employee information will always be there, safe within Concur's systems. But as your organization evolves, concerns may arise—especially regarding the data related to past employees. Over time, you might wonder: "Is Concur really holding onto this information? Or could it be deleted after a certain period?"
The possibility of switching to a different application is another reason to consider backing up your Concur data. If your company decides to migrate to a new expense management or ERP solution in the future, the continuity and accessibility of your existing data will be critical.
Without a proper backup plan, you could face a scenario where transferring data from Concur to the new system becomes difficult or incomplete. Having a backup ensures that all your expense reports, employee records, and financial documentation remain intact and accessible throughout the migration process. It also gives you flexibility, as you won't be solely dependent on Concur’s systems to maintain the integrity of your historical data.
In case one is being overly dependent on a service provider (like Concur) for storing and accessing data, there can come a time when and If Concur decides to retain exclusive control over historical records, one can face two key challenges:
Frequently asked questions
Yes, the data is encrypted using customer-managed encryption keys.
Yes, Vast Edge supports backup on Google Cloud (GCP), Amazon Web Services (AWS), and Microsoft Azure.
Yes, custom fields can be included in the backup solution, especially in higher-tier plans.
Data is backed up daily, with options for more frequent backups in advanced plans.
Data can be retained for up to 7 years, based on your selected retention policy.
Yes, Vast Edge provides an option for immutable backups to prevent data tampering or deletion.
Backup time depends on data size—initial backups may take several hours, while subsequent incremental backups are significantly faster.
Yes, the backup includes File Cabinet folders.